BLACK EXCELLENCE GROUP

1. Introduction

Black Excellence Group ("we," "our," or "us") respects your privacy and is committed to protecting the personal information of our website visitors, honorees, nominees, sponsors, donors, and community partners.

This Privacy Policy explains how we collect, use, disclose, and protect information associated with our website and our three signature awards programs:

• Black Men Rock Image Awards
• Black Girl Magic Image Awards
• Black Kids Rock Image Awards

By visiting our website, you can learn about our programs, explore honoree profiles, view our sponsors, and access external links for event tickets and scholarship donations.

This policy applies to information collected through our website and information we receive in connection with website-related activities.

2. Information We Collect

Depending on how you interact with our website and programs, we may collect the following information:

Contact Information

Names, email addresses, telephone numbers, and other information voluntarily submitted when contacting our organization.

Honoree and Nomination Information

Names, photographs, biographies, professional accomplishments, award categories, organizational affiliations, and information submitted for nomination or recognition purposes.

Sponsor Information

Business names, logos, contact information, website addresses, and information provided for sponsorship inquiries and recognition.

Event and Scholarship Information

Information received from third-party ticketing or donation platforms, such as attendee names, registration details, donation amounts, and donor contact information, where provided to us.

Website Usage Information

Our website hosting provider and other website services may automatically collect technical information, including IP addresses, browser types, device information, and website activity.

We do not collect credit card information directly through our website.

3. How We Use Your Information

Information collected or received by Black Excellence Group may be used to:

• Respond to inquiries and communicate with website visitors.
• Review nominations and coordinate honoree recognition.
• Publish approved honoree profiles and accomplishments.
• Coordinate events, registration, seating, and attendance.
• Recognize sponsors and community partners.
• Administer scholarship initiatives and acknowledge donations.
• Provide organizational updates and event announcements.
• Maintain, secure, and improve our website.
• Fulfill applicable legal and administrative obligations.

We use personal information for purposes related to our organizational activities and the reasons for which it was provided.

4. Third-Party Ticket Sales and Donations

Black Excellence Group does not sell event tickets, collect donations, or process financial transactions directly through our website.

Visitors wishing to purchase tickets or contribute to our scholarship initiatives are directed to independent third-party platforms through links provided on our website.

When visitors access these external platforms, their personal and payment information is collected and processed according to the respective platform's privacy policy and terms of service.

Black Excellence Group does not directly collect or store credit card information through its website.

We may receive limited information from these platforms, including purchaser names, contact information, ticket details, donation amounts, and donor information.

This information may be used for event administration, scholarship administration, donor acknowledgment, and related organizational purposes.

We encourage visitors to review the privacy policies of external platforms before submitting personal or financial information.

5. Children's Privacy and Black Kids Rock

Black Excellence Group celebrates the accomplishments of young people through the Black Kids Rock Image Awards.

Our website features photographs, names, biographies, award categories, and accomplishments of youth honorees.

We recognize the importance of protecting children's privacy and maintaining appropriate safeguards when collecting or publishing information about minors.

Parental or Guardian Authorization

We seek written authorization from a parent or legal guardian before publishing a minor's photograph, biography, or other identifying information.

Authorization may address the use of a child's information on our website, social media platforms, promotional materials, event programs, and related recognition activities.

Information We Publish

Published honoree profiles may include:

• The child's name and photograph.
• Award category and year of recognition.
• Educational or extracurricular achievements.
• Community service and leadership accomplishments.
• Other biographical information approved for publication.

We do not intentionally publish children's home addresses, private telephone numbers, personal email addresses, or other sensitive personal information.

Information Submitted by Children

Children under 13 should not independently submit personal information through our website.

Parents and legal guardians should submit nomination information and other personal details on behalf of children under 13.

Where applicable, we will comply with the Children's Online Privacy Protection Act (COPPA), including requirements relating to parental notice, consent, and access to children's personal information.

Parental Rights and Removal Requests

Parents and legal guardians may contact Black Excellence Group to request access to, corrections to, or removal of their child's personal information from our website.

We may take reasonable steps to verify parental or guardian authority before processing a request.

We will review requests and respond within a reasonable timeframe, subject to applicable legal requirements.

Removal from our website may not eliminate information previously downloaded, shared, or indexed by third parties.

Black Excellence Group does not sell children's personal information.

6. Photographs, Videos, and Public Recognition

Black Excellence Group uses photographs, videos, biographies, and other recognition materials to celebrate the achievements of our honorees and promote our awards programs.

These materials may appear on our website, social media accounts, event programs, promotional materials, and other official organizational communications.

We seek appropriate permission for the publication of personal photographs and biographies, including parental or guardian authorization for minors.

Individuals who have concerns about their personal information or published materials may contact us using the information provided in this policy.

Requests for correction or removal will be reviewed in accordance with applicable law and any relevant permissions or agreements.

7. How We Share Information

Black Excellence Group may share information with authorized individuals and service providers when reasonably necessary to operate our website and programs.

These may include:

• Website hosting and technical service providers.
• Third-party ticketing and donation platforms.
• Event coordinators and authorized organizational personnel.
• Email and communication service providers.
• Production, photography, and media partners when necessary for approved recognition activities.

We may also disclose information when required by law or when reasonably necessary to protect the rights, safety, or security of our organization and others.

Information intentionally published in honoree profiles, sponsor listings, and other public recognition materials is accessible to website visitors.

We do not sell personal information collected directly through our website.

8. Cookies and Website Analytics

Our website may use cookies or similar technologies to support website functionality, improve performance, and understand visitor activity.

Our website hosting provider or integrated services may also collect technical information for security, maintenance, and analytics purposes.

Visitors may be able to manage certain cookies through their browser settings.

Disabling cookies may affect the functionality of some website features.

Where required by applicable law, we will provide additional notices or choices regarding nonessential cookies and tracking technologies.

9. Information Security

Black Excellence Group recognizes the importance of protecting personal information.

We seek to use reasonable administrative, technical, and organizational safeguards appropriate to the information we maintain.

Access to nonpublic personal information is intended to be limited to individuals who need it for legitimate organizational purposes.

We also rely on website hosting providers and other service providers to maintain appropriate security measures for information processed through their systems.

No website, electronic transmission, or storage system can be guaranteed to be completely secure.

Visitors should avoid submitting sensitive financial information or unnecessary personal details through general website contact forms.

10. Information Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this policy, maintain appropriate organizational records, or satisfy applicable legal obligations.

Retention periods may vary depending on the type of information and the purpose for which it was collected.

Honoree photographs, biographies, and award records may be maintained as part of our organization's historical recognition archives, subject to applicable law and appropriate permissions.

Information that is no longer reasonably necessary will be deleted, de-identified, or otherwise handled in accordance with applicable requirements.

11. External Websites and Social Media

Our website may contain links to external websites, social media platforms, ticketing services, donation platforms, sponsors, and community partners.

These websites operate independently and may have privacy practices different from those of Black Excellence Group.

We encourage visitors to review the privacy policies of external websites before submitting personal information.

This Privacy Policy does not govern information collected independently by third-party websites.

12. Your Privacy Choices and Requests

You may contact Black Excellence Group to:

• Request information about personal information we maintain about you.
• Request corrections to inaccurate information.
• Request removal of personal information or published materials.
• Ask questions about our privacy practices.
• Withdraw permission for certain uses of personal information, where applicable.

We will review and respond to requests in accordance with applicable law and any relevant organizational obligations.

Certain information may need to be retained for legitimate administrative, legal, or recordkeeping purposes.

13. Changes to This Privacy Policy

Black Excellence Group may update this Privacy Policy to reflect changes in our website, programs, services, information practices, or applicable legal requirements.

When changes are made, the effective date at the top of this policy will be updated.

We encourage visitors to review this page periodically.

14. Contact Information

For questions, concerns, or requests regarding this Privacy Policy, please contact:

For requests concerning a minor, please identify yourself as the child's parent or legal guardian and provide sufficient information for us to locate the relevant honoree profile.